Meeting Minutes - 10/8/2008

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            Northwestern Michigan Fair Board Minutes – 10/8/2008

 

 

Call to Order at 7p by Brent Edgecomb

 

Pledge of Allegiance was led by Sarah Sullivan

 

Roll Call taken by Barb Walker

 

Board Members Present: Brent Edgecomb, Al Henning, Karen Zenner, Iva Lewis, Barb Walker, Mary Dennis, Sharon Case, Sarah Sullivan, Wayne Strang, Gordie Wilder, Daryl Case, Bobe McPherson

 

Board Members Absent: Dan Hubbell-excused, Pam Leach-excused, Dana Cederquist-unexcused.

 

Visitors Present: Kris Deisler, Sonya Youker, Tammara Sanchez, Cindy Melvig, Melissa Fewless, Alice Fewless, Dale Fritz, Dorothy Fritz, Shawn from Larkin Insurance

 

Approval of Agenda: Motion 10.08.09.01 by Gordie, seconded by Al to approve agenda with additions. Carried.

 

Approval of Minutes: Motion 10.08.09.02 by Gordie seconded by Wayne to approve 9/10/09 minutes. Carried

 

Correspondence: Letter from Merdian Entertainment informing that they are no longer interested nor will they be continuing a contract for fair 2010. Letter from Goodwill Industries thanking the fair for food drive during the fair 2009. Letter from Blair Township thanking the donation of wristbands for Community Fun Day. E-Mail EJ Brown giving directions to Fire Training Center for the Zone 5 fall meeting, 10/24/09. Spread sheet from Kay and Henry Hauffe detailing campground activity. Festival Times Newsletter.

 

President’s Report: Brent reported that he now believes he incorrectly handled the rental dispute and that in the future it will be sent back to committee rather than push it through at a meeting. He reminded all board members of the restrictions on board member storage and encouraged that they follow the guidelines set forth. He stated his expectations if reelected President as follows; 1. All fair documents to remain at office 2. All committee meetings to be held at fair office 3. Directors who miss a meeting check their mail boxes. 4. Meeting times Nov through March 6p 5. All absences reported to President or answering machine at office 6. Enforce the max allowed absences per by-laws 7. President and chair of rentals and contracts are the only two to sign contracts. 8. No decisions made for committees without talking to chair first.

 

Treasurer’s Report: Iva presented bank balances as of 10/7/09 and check register. Barb made a motion 10.08.09.03, seconded by Sharon to extend the budget until 11/12/09. Karen researched by-laws the fiscal year ends 10/31. Motion rescinded. Karen inquired about the zone 5 meeting. Iva and Bobe reported that they were going to get cold cuts, and encouraged all to help/come. Motion 10.08.09.04 by Gordie, seconded by Al to accept Treasurers report. Carried.

 

Public Comment: Shawn from Larkin Insurance presented Terrorism Risk Insurance Act Coverage Election Form and a Worker’s Comp exclusion of coverage for review and signature. Both were signed and returned to Shawn.

 

New Business: None

 

4-H/Livestock: Dale Fritz proposed that to accommodate the new pig barn that the scales be moved, small scales to be used for weighing pigs, and that the sawdust Pile be moved to the back of the Jr. Beef barn.

 

Old Business: Sharon would like to see 10 large laminated maps posted throughout grounds to help visitors. Perhaps a potential Boy Scout project.

 

Committee Reports: Only those committees with reports are listed.


Annual Meeting: Karen reported that Sonja is handling the food and gave her a Gordon Food Service card, with the 2nd GFS card to be used for the zone meeting. Barb presented the two proposed by law changes 1. To add email to notices and to change the annual membership rate to $50. Discussion that Act 80 limits the membership fee to $25. The email will be proposed to the membership. The lifetime membership fee will go back to the committee. Motion 10.08.09.05 by Barb seconded by Al to have 2 picnic baskets/ 4 cookbooks in the raffle at the annual meeting, and 1 picnic basket/5 cookbooks at the meeting for door prizes. Carried.

 

Bingo: Bobe reported that Munson will do for 2010 fair.

 

Building and Grounds: Brent reported that Gene has finished for the year, and Kay and Henry are gone for the winter. Dan is still working on OSHA. Dana and Brent met with advantage and expressed concerns from 2009 fair. Expressed that we need a new electrician, that the current electrician turn in his keys, and two outstanding invoices. Advantage wants to keep account.

 

Finance: Iva reported on the need for a new copy machine. Motion 10.08.09.05 by Barb seconded by Gordie to purchase new copier and declare old copier as excess. Carried.

 

Grants: Al reported he is working on it.

 

Premium Book: Karen reported that a correction is Diana Sieloff is Homemaker of the Year. Iva reported that Premium checks are still not cleared up. Out of 78 premium checks 39 were returned.


Rentals and Contracts: Horse meeting was held prior to this meeting. Limited attendance. Suggestion to padlock horse stalls and that they only be opened as paid for. Need posted rules, and increased communication. Kris Deisler presented a written suggestion list.

 

Safety: Daryl questioned if Oshawa a timeline. Dan is handling.

 

Adjourment Motion 10.08.09.06 by Al seconded by Daryl to adjourn at8p. Carried